Education support policy

Education support policy
last updated	2024-07-10
relates to	Education

General Guidelines

• Teaching and/or other activities are part of a PhD's work / education.
• PhD candidates get Doctoral school credits for educational support.
• At GRS, PhD candidates are expected to provide educational support during the first 3.5 years of their PhD.
• Supervisors must inform PhD candidates about the expected support
• The department strives to the most balanced distribution of education support hours

Hours

• Approximately 10-15% of the working time of a PhD (170 - 250 hours) should be spent on educational support.
• Compensation of above average hours in previous years is not possible.
• Above average of hours can only be assigned in consultation with the supervisors and with mutual agreement of the PhD/PD and should not exceed 15% of working hours.

Planning Process

• The starting point for the planning of educational support is last year's schedule.
• In principle PhDs & PDs stay with the same courses throughout their doctoral education.
• If the contract of a PhD is converted to a postdoc (PD) position, we recommend to maintain the same schedule/support.
• Planning of educational activities should be done together with the supervisors, and should minimize delays for PhDs.
• Preferences of PhD’s/PD’s/Lecturers will be taken into account where possible. However, educational support activities do not necessarily need to be aligned with the topic of the PhD.
• Only new PhD’s/PD are asked for their course preferences.

Timeline

• May: PhD’s/PD’s are added to the list & asked for their course preferences
• June: concept list with proposed changes for the new academic year is sent to everyone for input.
• End August: final schedule
• After August: PhD’s and/or course instructors coordinate new changes themselves