Education support policy

Education support policy
last updated	2024-07-10
relates to	Education

General Guidelines

Teaching and/or other activities are part of a PhD's work / education.
Educational support activities do not necessarily need to relate to the topic of the PhD.
PhD candidates get Doctoral school credits for educational support.
At GRS, PhD candidates are expected to provide educational support during the first 3.5 years of their PhD.
Supervisors must inform PhD candidates about the expected support
The department strives to the most balanced distribution of education support hours
If the contract of a PhD is converted to a postdoc (PD) position, it is preferred to maintain the existing schedule also after promotion.

Approximately 10-15% of the working time of a PhD (170 - 250 hours) should be spent on educational support
Compensation of above average hours of previous years is not possible
Above average of hours can only be assigned in consultation with and with mutual agreement of advisor & PD/PhD (with max 10-15% of working hours)

The starting point for the planning of educational support in a new academic year is last year's schedule
In principle PhD’s & PD’s stay with the same courses throughout their doctoral education
Planning of educational activities should be done together with the supervisors, to minimize delays.
Preferences of PhD’s/PD’s/Lecturers will be taken into account where possible
Only new PhD’s/PD are asked for their course preferences
Lead course instructor aligns with co-lecturers, PhD’s/PD’s and advisors when changes occur (i.e. proposed changes in draft education list)
Interim changes should not be intercept by hiring student assistants

- May: PhD’s/PD’s are added to the list & asked for their course preferences

- June: concept list with proposed changes for the new academic year are send to the PhD’s, PD’s and staff for input (incl. deadline for response)

- End August: final schedule

- After August: PhD’s and/or course instructors coordinate new changes themselves